Information notice

Privacy Policy concerning the processing of personal data pursuant to articles 13-14 of (EU) Regulation 2016/679

Data subject: Customers and Contact Persons at Customer Companies.

GB RICAMBI S.p.A. in its capacity of Data Controller with regard to the processing of your personal data pursuant to (EU) Reg. 2016/679 (hereinafter the 'GDPR'), hereby informs you that the said regulation protects data subjects with regard to the processing of their personal data and that the said processing will take place in a fair, lawful, transparent manner which protects your privacy and your rights.

Your personal data will be processed in accordance with the terms of the above legal provisions and the confidentiality obligations contained therein.

Purposes and legal basis of processing: specifically, your data will be processed for the following purposes, relating to the fulfilment of legal obligations:

• legal compliance with regard to taxation and accounting.

Your data will also be processed for the following purposes relative to the performance of measures connected to contractual or preliminary obligations:

• After sales support;
• internal statistical analysis;
• promotional activities for the purpose of sending e-mail communications about its products and services, similar to those already purchased, unless the data subject refuses the processing initially or on the occasion of subsequent communications. Article 130;
• Customer care related to sales operations;
• Historical filing system of customer invoices;
• Clients management;
• Managing of controversy;
• management of the sales contract and related fulfilments, including pre-contractual activities;
• Detection of the degree of customer satisfaction;
• Quality Management;
• Activities schedule.

Processing procedures. Your personal data may be processed by the following ways:

• Manual personal data processing with paper filing system;
• contract data processing by third parties;
• computer processing;
• Reports: In order to compare and possibly improve the results of the communications, the owner uses systems for sending newsletters and promotional communications with reports. Thanks to the reports, the owner will be able to know, for example: the number of readers, openings, unique "clickers" and clicks; the devices (IPhone, Blackberry, Nokia...) and operating systems (Windows, Apple, Linux, Android...) used to read the communication; details on the activity of individual users; details on the emails sent by date/time/minute; details on the emails delivered and not delivered, those forwarded; the list of unsubscribed to the newsletter. ) used to read the communication; details of the activity of individual users; details of emails sent by date/time/minute; details of delivered and undelivered emails, of forwarded emails; the list of unsubscribers to the newsletter; who opened an email or clicked on a single link; users with problems viewing the message; link tracking (i.e. the number of clicks made on links in the message); click tracking (which links were clicked on and by whom). All this data is used for the purpose of comparing, and possibly improving, the results of communications.

All data are processed in compliance with the procedures specified in articles 6 and 32 of the GDPR and with the adoption of the appropriate security measures required.

Your data will only be processed by persons specifically authorised by the Data Controller, and specifically by the following categories of authorized persons:

• Admnistration office;
• Sales Offices.

Disclosure. Your data may be disclosed to external entities for the correct management of the relationship and specifically for the following categories of Recipients, including all the duly designated Data Processors:

• banks and lenders;
• consultant and freelance professionals, also working as firms;
• Public/private subjects whose data transmission is mandatory or necessary in compliance with regulations or functional to the relationship management;
• external platform used for sending communications appointed External Data Processor;
• Freight Forwarders and Logistics Companies;
• Group companies appointed Outer Officer;
• Companies and law firms for the protection of contractual rights;
• Logistics outsourcing company.

Distribution: Your personal data will not be distributed in any way.

Data Storage Period. In accordance with the principles of lawfulness, limitation of purpose and minimisation of data, pursuant to art. 5 of the GDPR, the data storage period for your personal data is:

• set for a timing not larger than the one which implies its purpose achievement, given the aim to collect data, and collected and processed for the execution and fulfillment of contract purposes;
• established as a period of time not exceeding the purposes for which the data were collected and processed and complying with the compulsory times required by law.

Data Controller: the Data Controller, as defined by the Law, is GB RICAMBI SPA (Via di Mezzo 67/a , 41015 Casette di Nonantola (MO); VAT no.: 02754390363; contactable as follows: e-mail: titolareprivacy@gbricambi.it; Telephone: 059 583111) in the person of its current legal representative.

You are entitled, by application to the Data Controller, to obtain the erasure (right to be forgotten), restriction, updating, rectification and portability of your personal data, to object to their processing, and in general to exercise all your rights under articles 15, 16, 17, 18, 19, 20, 21 and 22 of the GDPR.

You may also examine whenever you like the updated version of the present report by connecting to the following web site https://www.privacylab.it/informativa.php?09133273496&lang=en.

Regulation (EU) 2016/679: Articles 15, 16, 17, 18, 19, 20, 21, 22 - Rights of the Data Subject

1. The data subject has the right to obtain confirmation as to whether or not personal data concerning him or her exist, regardless of their being already recorded, and disclosure of such data in intelligible form, and the right to lodge a complaint with the supervisory authority.

2. The data subject has the right to be informed of:

1. the source of the personal data;
2. the purposes and methods of processing;
3. the logic applied if the data are processed by electronic devices;
4. the identification data concerning the Data Controller, the Data Processors and the representative designated as per article 5, comma 2;
5. the entities or categories of entity to whom or which the personal data may be disclosed and who or which may get to know said data as designated representative in the State's territory, as data processors or as persons in charge of the processing.

3. The data subject is entitled to obtain:

1. the updating, rectification or, where interested therein, integration of the data;
2. the erasure, anonymisation or blocking of data that have been unlawfully processed, including data whose retention is not necessary for the purposes for which they were collected or subsequently processed;
3. certification to the effect that the operations as per letters a) and b) have been notified, as also related to their contents, to the entities to whom or which the data were disclosed or disseminated, unless this requirement proves impossible or involves a manifestly disproportionate effort compared to the right that is to be protected;
4. the portability of the data.

4. The data subject has the right to object, in whole or in part:

1. on legitimate grounds, to the processing of personal data concerning him/her, even though they are relevant to the purpose of the collection;
2. to the processing of personal data concerning him/her, where it is carried out for the purpose of sending advertising materials or direct selling or else for the performance of market or commercial communication surveys.